Peak leasing season is the busiest time of year in the multifamily industry. It typically occurs during the summer months when leasing is at its highest velocity. Many people move during this time of year for a myriad of reasons, including weather, time, and availability. It’s important to be prepared for the busiest time of year, so we are sharing some things you and your teams can do to prepare for the influx of traffic.

Stock Up on Collateral

Take a look at the marketing collateral you have available. This could be flyers, brochures, PDFs, business cards, etc. Make sure all information is accurate and confirm you have enough inventory for the upcoming season. If there’s anything you need to get ordered, be sure to do so right away so you are not waiting for what you need. Being prepared is one of the most important things you can do to get your team ready for higher levels of traffic. 

Complete Assigned Training

If your team has any assigned training they need to complete, now is the time! Once traffic starts picking up, it is likely you won’t have as much time to work on this, and you want to ensure your team is prepared for anything that comes their way. Make sure your team is breaking up shifts appropriately, allotting time for each member to catch up on what they need to. 

Confirm Accurate Info

Confirm all info is accurate and up to date on listings, websites, and anywhere else viewable to the public. Be sure to audit your address, office hours, photos, pricing, and amenities so that you are putting your best foot forward. You want to confirm data is pulling through correctly anywhere prospects can find you. Don’t forget that if your team uses BetterBot’s platform and your websites are up to date, the information should pull through automatically. However, if you do notice any discrepancies whatsoever, you can always reach out to support@betterbot.com to see what’s going on. 

Evaluate Model Unit

Walkthrough your model units and make sure everything is looking appropriate. Of course, you want it to look clean and tour ready. You’ll also want to take a look at the decor that is displayed. If it’s feeling outdated, but you don’t have the budget for a complete rehaul, see what you can simply remove from the unit. Sometimes, the space can look fresher by getting rid of items that are clogging up the space. If you do have the budget to revamp your model unit or even add some light upgrades, be sure to do so well in advance of peak leasing season so that you are ready to show it off.

Set Up Automation

Explore automation processes that can help take some of the burdens off your teams during the busy season. BetterBot offers automated features that answer questions anywhere you are found online. It also nurtures leads for the on-site teams, which saves an average of 104 hours per property each month. That being said, automation can truly save your teams so much time, allowing them to focus on more critical tasks. During peak leasing season, time becomes crucial for your team. It can often seem like there are not enough hours in a day to get everything done. When you set up automation in advance, it takes some of that burden off the site teams. If you want to learn more about how automation can help ease your workload, check out the ultimate guide to automation.

Set Realistic Goals

Create some reachable goals for your team. With the influx in traffic, you will want to make sure you are closing at an appropriate rate. Setting goals for closing leases should help your team achieve this. Use the SMART method to help set up realistic goals. Ensure all goals are Specific, Measurable, Achievable, Relevant, and Time-Bound. Not only should you use this method to determine where you want to go, but you should also implement strategies to help your teams get there. Work together to come up with a plan so that everyone is on the same page.

With the summer months typically being the busiest time of year in the multifamily industry, we know how important it is to get your ducks in a row beforehand. Implement these tips and tricks to help ensure your on-site teams have all the support they need. Want to learn more? Find out how technology can help short-staffed leasing teams.